My Best Rituals for Results that Will Help You Be More effective



“Rituals cut through and operate on everything besides the ‘head’ level.” — Aiden Kelly

Routines help build efficiency and effectiveness.

Consistent action over time is the key to real results.

If you add continuous improvement or Kaizen to the picture, you have an unbeatable recipe for success.

The following are some of my rituals for results.

1. Put in your hours.

I heard that Hemingway wrote for two hours a day.  The first hour he edited his writing from the day before.

The next hour, he wrote something new.

My marathon runner friend says the key for her is putting in her hours.

Even on a bad day, she makes more progress than if she only thought about it.

2. Schedule It.

If you schedule it, it happens. (“One of these days is none of these days.”)

3. Carve out time for what’s important.

You don’t have time, you make time.  (Well, really you allocate time and you prioritize your time).

“Work expands so as to fill the time available for its completion.”Parkinson’s law.

“Things which matter most, should never be at the mercy of things which matter least.” — Goethe.

4. Model the best.

Success leaves clues.  Using reference examples can help you shave off tons of wasted time.

Who can you learn from that will take your game to the next level?

Most people like to share what they know, or recommend somebody who might.

5. Expand your toolset.

When you only have a hammer, everything’s a nail.

Adding new tools to your tool belt can exponentially improve your results.

6. Build a library of reference examples.

Collect working examples to draw from.

7. Build feedback loops.

I think feedback loops help us improve and keep us going.

For me, I use a sounding board of people I trust.

8. Have a compelling “why.”

A compelling “why” is what will give you the energy and get you back on your horse, when you get knocked down.

9. Have a compelling “what.”

Your “what” should be a great manifestation of your “why.”

Use it to guide your course.

This is your vision.

10. Check your ladder.

Is it up against the right wall?  Nothing’s worse than climbing a ladder to find your destination was wrong.

11. Work backwards from the end in mind.

Working backwards from where you want to be can help make you more resourceful.

Look to working examples and reverse-engineer.

12. Stay flexible in your approach.

Be flexible in the “how.”  If you have a compelling “what” and “why,” you’ll find the strategies.

If something’s not working, change your approach.  Sanity check by asking yourself “is it effective?”

13. Think in terms of a portfolio of results.

This means both producing results in different categories as well as having some results you count on and some that are risks.

Diversify your results over having all your eggs in one basket.

14. Balance your buckets.

Balance your results across your meaningful buckets.  For me, I use a life frame (mind, body, emotion, career, financial, relationships, fun)

Within my career bucket, I make time for execution, thinking, administration, improvement and relationships.

15. Establish a rhythm of results.

Don’t let the tail wag the dog.  Factor your creation cycles from your release cycles.  Your release rate should match absorption rate and demand.

Your production rate doesn’t need to be tightly bound to your release.

For instance, you could write your eight blogs posts on Sunday, then trickle out over the week. See Drum-Buffer-Rope.

16. Deliver incremental value.

Chunk it down.  Focus on value-delivered over backlog burndown.  It can be easy to be productive, but ineffective.

Focusing on delivering value, keeps you asking the right questions and making the right calls on priorities.

Remember that backlogs tend to suffer from rot over time.

If you focus on value-delivered, you’ll miss less windows of opportunity, or at least you’re considering those windows when you prioritize.

The other secret here is that focusing on value can be more energizing than tackling an overwhelming backlog, even if all you really changed is perspective 😉

17. Know the sum is better than the parts.

Consistent action over time produces real results.

Think about how much you’ve accomplished over the long run, just by showing up at work every day and doing your job.

See How To Overcome Resistance.

18. Improve your network.

Who you spend time with probably has the largest impact on getting results, personal growth, your quality of life … etc.

Tip – build a mind map of your personal and professional networks and see where you need to tune, prune or plant.

19. Play to your strengths.

Improving your strengths can help you achieve more than improving your weaknesses.

The exception is liabilities.

Reduce the liabilities that hold you back.

20. Reduce your context switching.

Context switching is one of the worst productivity killers. If you’re spending more time switching than doing, it’s a problem.

Consider how you apply the following software patterns and practices: batching, remote facade, implicit lock, lazy load, coarse-grained lock, proxy, RI and FI, buffers, and Drum-Buffer-Rope.

21. Manage energy for results.

Manage energy, not time for results.  When you’re “in the zone,” you get results.

How well do you get things done when you’re emotionally or mentally drained?

22. Use focus as your weapon for results.

Focus is your friend.  A batched and focused effort can produce amazing results.  Few problems withstand sustained thinking or effort. I use 30 Day Improvement Sprints as a way to sharpen my skills.

I pick a focus to work on and I commit to improving it for a 30 day timebox.  Committing to 30 days of improvement in a focused area, is easier to swallow than changing for life.

However, improving an area for 30 days, is actually life changing.

I originally based it on my Scrum, XP and project experience.

Now I think of it more as a monthly theme of focus.

23. Reduce friction.

Create streamlined execution paths.  Create a fast path for stuff you need to do frequently.  There’s probably a few scenarios where you have more friction in your process than you’d like.

I use 30 Day Improvement Sprints for my perpetual friction points.

For example, I continuously generate a lot of paper notes I need to turn electronic.  So I dedicated one of my monthly improvement sprints to learning Dragon NaturallySpeaking so I could “say” my notes instead of type them.

24. Use checklists.

I’m a fan of using checklists.

If the air force can use them to avoid task saturation and improve effectiveness, so can I.

See How To Avoid Task Saturation.

25. Build a system of profound knowledge.

Dr. Edwards Deming believed all managers should have a system of profound knowledge.

A system of profound knowledge includes: appreciation of a system, knowledge of variation, theory of knowledge, and knowledge of psychology.

This is about thinking of the system as a whole, knowing the impact of changes in the system, focusing on knowledge management, and taking into consideration the people-side of things.

Remember that just because you might not be in a learning organization, doesn’t mean that you can’t set an example.

See The Deming System of Profound Knowledge and Deming’s System of Profound Knowledge

26. Do more, think less.

I’m not advocating thoughtless actions.  I’m countering actionless thoughts.   Thoughtful actions produce results.  If you’re already acting on your ideas great, otherwise, action is the best oil for rusty results.

Try the ones you like.

Experiment with the ones you don’t.

You might get surprised.

As Anthony Robbins would put it, “If you do what you’ve always done, you’ll get what you’ve always gotten”.

Adopt a growth mind-set over a fixed mind-set.

I’d be interested in hearing success stories or your favorite rituals for results — what techniques have personally served you well?

You Might Also Like

The Productivity Guide
How To Turn on SWAT Mode to Be Extremely Productivity
How To Multiply Your Productivity by 10,000 Times
What is the Secret to Insane Productivity?
How To Find Your High Performance Pattern
How High-Performance Mode is Better Than Grind-It-Out Mode
How To Balance Stress and Peak Performance with Skill
How To Use Structured Reflection to Improve Your Performance


  1. “Expand your toolset. When you only have a hammer, everything’s a nail.” Mwahahaha – that’s beautifully said!

  2. Thanks Louisa.

    I’ve really found that the more techniques I learn, the more I can spin circles around some problems that used to trip me up in the past. Having more options and more perspectives is really like having a new vantage point. The right know-how goes a long way.

  3. My favorite is “reduce the friction”.
    Finding the smoothest and shorts way to your goal is a key.

  4. Hi JD,
    Great post. ” Expand your network” is an idea to bear in mind as we can not stand alone to run a business or build a path to your career success.

  5. @ C.K. Vo

    Thank you. I’m with you. I like to think of expanding your network as expanding your capabilities.

  6. This a great article,wonderful advice.

    I am spending the evening here, reading many of your articles,I have missed out on. You have a wonderful blog,J.D. 🙂

  7. @ Bunnygotblog

    Thank you! It’s like a stroll through memory lane and it’s great to see some of the posts really are timeless.

  8. # Establish a rhythm of results. Don’t let the tail wag the dog.
    ~I love this line! I need rhythm, and I work best on the days that I choose to start well!
    # Deliver incremental value. Focusing on delivering value.
    I agree with this very much! It is energizing and rewarding to blog on a topic that you believe in, rather then random content to achieve a goal!

    As a side note: I love your blogs, J.D. because you ‘break it down’.
    I benefit from your clarity and the step by step takeaways, otherwise I get overwhelmed! Great job!! You really do add value to others! Thanks for making a difference in my life! ~Jen

  9. @ Gavin

    I use micro-Timeboxing all the time, although I never called it the Pomodoro technique. On my previous team, we did very timebox intensive work, so I got used to fixing time, and flexing scope.

    What I usually do is, I start with whatever I think is a “right-sized” timebox for the current task. If I find myself getting distracted along the way, then I move down to 10 minute timeboxes and then work my way back up.

    From a principle standpoint, using short timeboxes to help focus, is a good thing, so the Pomodoro technique sounds robust from a principle standpoint.

  10. What a fantastic collection of tools! I am familiar with many of them & have even mastered a few. Yet to see them all at once in the same context is exciting & powerful. My recent focus has been on “focus as a weapon for results”. It’s been an effective tool producing some fantastic results. The ones I find most intriguing right now include:
    Think in terms of a portfolio of results
    Establish a rhythm of results
    Deliver incremental value
    I’ll check back in & let you know how these work out.

Comments are closed.